Payroll Administrator Job Description Samples

Payroll Administrator Job Description Sample 1:

Job Setting: Canadian third party contact centre provider

The Payroll Administrator is responsible for the processing of payroll; updating, and maintaining the Payroll section of the employee database in ADP; and maintenance of payroll related employee records for several Contact Centre locations.


This position reports to the Controller.


- Manage bi-weekly payroll processing, review and transmittal of payroll
- Responsible for management of payroll programs, including collection of payroll documents for salary and wage employees, New Hire Set-Up, Employee Information Change forms and LOA/Terminations
- Maintain records of employee attendance, leave, and overtime to calculate pay and benefit entitlements
- Process payroll documents in accordance with existing policies and procedures, provincial legislations, and generally accepted practices
- Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, garnishments and insurance for all manual cheques
- Prepare working papers for AP for employee payments and benefit payments by cheque or by electronic transfer and seek approvals related to same
- Prepare and balance period end adjustments
- Review T4’s, ROE statements and other statements
- Compile statistical reports, statements, and summaries related to pay and benefits accounts
- Management of employee payroll files
- Maintain close communications with local HR Managers/Team Managers to keep current on all employee changes to payroll administration
- Attend payroll meetings to discuss and provide input into development and review of payroll policies and procedures
- Work as part of a team, contributing to the achievement of team goals by carrying out routine tasks or support work
- Takes direction from both the Controller and the Payroll Supervisor


- Completion of college or other courses in payroll administration
- Canadian Payroll Association certification (CPA) is an asset
- Knowledge of 3rd party payroll systems, such as ADP, a definite asset
- Knowledge of standard labour laws as they relate to payroll
- Proficient in MS Office products such as MS Word and Excel
- Able to manage competing priorities
- Detail oriented and excellent organizational skills
- Able to maintain confidentiality and discretion at all times
- Excellent time management with a proven track record of meeting deadlines
- Satisfactory Criminal Record Check and Credit Check required


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